Guiding principles and specific methods set the direction for consistency in the day-to-day operations at the Research Foundation, CUNY. These policies and procedures allow employees (and others, as applicable) to clearly understand their roles and responsibilities within predefined limits.

Affirmative Action

  • Equal employment opportunity for employees and candidates whatever their protected characteristics under the law

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Benefit Programs for All RFCUNY Employees

  • Overview of benefits eligibility, enrollment, break of service, pension for Full and Part-time employees

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Benefits for Retirees

  • Requirements for retirement based on age and years of service, and procedures for reemployment of retirees

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Code of Ethics for RFCUNY

  • Avoidance of unethical behavior, disclosure requirements, and requirement to represent the Foundation ethically

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Combatting Trafficking in Persons

  • Restrictions on forced labor or human trafficking of any kind

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Confidential Information

  • Requirement to protect confidential information

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Conflict of Interest

  • Ensuring no conflicts of interest between an employee's personal interests and those of the Foundation

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Cost Sharing

  • Regulatory requirements for recording and tracking the portion of direct and indirect costs of a sponsored research award

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Cost Transfer

  • Factors determining and appropriate/inappropriate reasons for an after-the-fact reallocation of labor/non-labor costs to a sponsored award, grant or contract

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Domestic Violence in the Workplace

  • Definition of domestic violence and procedures and leave options for employees who are victims of abuse by a family member

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Drug-Free Workplace

  • Description of the drug free awareness program and services available to employees; prohibition and sanctions for unlawful drug use and activities

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Effort Certification

  • Federal government mandated process for certifying the faculty salary charged to a project is reasonable to the effort expended on that project

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Equipment, Supplies, Construction Contracts

  • Policy on purchasing, leasing, bidding and contracting goods, services, animals, and chemicals; guidelines for care, transfer and disposal of equipment

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Fair Labor Standards Act Compliance

  • Compensation for exempt and non-exempt employees in accordance to federal and state laws; listing of deductions withheld from exempt employees

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Intellectual Property

  • Defining ownership, distribution, and commercialization rights associated with the products of research, authorship, and invention by CUNY community

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Internet Access

  • Acceptable and unacceptable employee use of Internet, copyright issues, and online harassment

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Job Abandonment

  • Unexplained absence of an employee from work for more than three days and remedial action

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Memorandum of Understanding

  • Guide to using independent contractors paid less than $5,000 and factors indicating the classification of contractors

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Misconduct in Science

  • Definition of misconduct, inquiry process, and responsibilities of the research integrity officer

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Occupational Safety & Health Act (OSHA)

  • Overview of the Act, job safety standards, process for issuing complaints, and enforcement of safety standards

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Professional Dress & Appearance (RFCO Policy)

  • Dress code requirements for central office staff

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Project Employee Complaints

  • Overview of the orderly resolution of a project employee's complaints regarding specified terms or conditions of employment

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Record Retention

  • The consistent and logical maintenance and destruction of financial, legal, operational, and other business related records

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Sexual Harassment

  • Prohibition of committing acts of physical or verbal intimidation or exploitation and the procedure for issuing complaints

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Subrecipient Monitoring Procedure

  • Financial and programmatic monitoring procedure of sponsored project funds awarded to the Colleges of CUNY that are subawarded to another institution or organization

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Time Off and Leave Benefits

  • Description of all leave type benefits, eligibility requirements, and operating guidelines

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Use of Independent Contractor Agreements

  • Guidance and procedure for using an independent contractor paid $5,000 or more; definition of an independent contractor and payments

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Violence Prevention and Weapons in the Workplace

  • Restrictions on violent behavior and definitions, prohibition of weapons

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Whistleblower

  • Procedure for anonymous reporting of unlawful or improper activity related to financial statement disclosure, accounting, or policy violation

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