Travel advances serve to defray out-of-pocket travel expenditures for anticipated expenses totaling $50.00 or more. Each individual traveler may only have one travel advance outstanding at any given time. The costs covered by a travel advance include:
Per Diem rates are in accordance with New York State Per Diem Rates, Federal Per Diem Rates, Foreign Per Diem Rates, or in accordance with any other limits specified in an award agreement. 75% of the meals and incidentals Per Diem are allowed on the first and last day of domestic travel.
Requesting a Travel Advance
Upon fully arranging travel, but no later than three weeks before departure, a traveler must submit a Travel Advance form through the Payment Request system. Within 5 days after travel, a traveler must itemize the expenses that are being requested for an advance and provide the required supporting documentation (itineraries, transportation costs, lodging costs, proof of travel such as boarding passes, train ticket stubs, etc.) to RFCUNY for reconciliation.