Job Title: Grants Administrator/ Grants Associate
PVN ID: CC-1807-002605
Category: Administrative Services
Location: The CITY COLLEGE of NEW YORK

Job Description

General Description

About Grants and Sponsored Program

The City College of New York’s (CCNY) Grants and Sponsored Programs (GSP) is an administrative unit of the Division of Research in the Office of the Provost. The GSP’s primary mission is to provide the campus with professional guidance and administrative support for all sponsored research activities.  Our goals are to improve the overall grant preparation and submission experiences for the Principal Investigators (PIs), enhance efficiency in our services, and ensure all sponsored research activities comply with the federal, state and institutional research policies and mandates.

General Description of Duties and Responsibilities:

The Grants Associate is an entry-level position in GSP.  The primary responsibility of the Grants Associate is to assist the Grants Administrator or other supervisors in the office in the preparation and submission of proposals to the sponsors in time and in good standing.  The Grants Associate interacts, under the supervision and guidance of a supervisor, with Principal Investigators, Campus Administrators, Business Officers and other campus representatives in the course of carrying out their duties. The Grants Associate will also be assisting the PIs, under the supervision and guidance of a supervisor, in their administrative needs for their awarded research activities.  The Grants Associate will be involved in the recordkeeping and data entry tasks to assist the director in compiling the award data for reporting.

Other Duties

Duties:

  • Assist the Grants Administrator or other supervisor in the review of agency guidelines for proposal submission to create internal checklist, ensuring that:
    • Investigators meet eligibility requirements.
    • CCNY meets eligibility requirements.
    • Identify limitations and requirements associated with proposal guidelines, such as budget limitations, cost sharing requirements, etc.
    • Identify necessary components of the proposal per the solicitation announcement guidelines.
  • Assist the Grants Administrator or other supervisor in creating budgets using Microsoft Excel, ensuring that:
  • Budget meets agency funding requirements.
  • Budget meets CCNY and CUNY policies.
  • Investigator receives college endorsement for submission of finalized budget.
  • Partnering institutions provide all necessary information for subcontracts and collaborative proposals.
  • Assist the Grants Administrator or other supervisor to gather and file necessary proposal documents, such as conflict of interest forms.
  • Perform recordkeeping and filing in the post-submission phase to ensure all necessary documents and forms are in place.
  • Prepares reports as needed.
  • Performs other duties as assigned.

Qualifications

Minimum Qualifications:

  • A Bachelor’s degree from an accredited institution;
  • One years (1) of working experience;
  • Competence in a computerized working environment;
  • Fluent communication skills in English.

Core Competence:

  • Knowledge of the field of sponsored programs and grants administration;
  • Ability to read and analyze funding solicitation documents;
  • Organizational and time management skills
  • Knowledge of key office technology and software for tracking sponsored programs;
  • Ability to work as part of a team;
  • Ability to communicate effectively both verbally and literally
  • Knowledge of Evisions-Cayuse preferred.

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).

RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
Grants and Sponsored Programs
Status
Full Time
Salary
Depends on Qualifications
Closing Date
Sep 17, 2018 (Or Until Filled)
Bargaining Unit
No

Actions