Job Description
General Description
The City College of New York’s Grants and Sponsored Programs (GSP) is an administrative unit of the Division for Research in the Office of the Provost. The GSP’s primary mission is to provide the campus with professional guidance and administrative support for all sponsored research activities. Our goals are to improve the overall grant preparation and submission experiences for the Principal Investigators (PIs), enhance efficiency in our services, and ensure all sponsored research activities comply with the federal, state and institutional research policies and mandates.
A Grants Specialist is an administrative staff position reporting to the director of Grants and Sponsored Programs in a team environment. This position requires an individual to be detailed orientated, have critical thinking skills, and exercise limited independent judgment in the fulfillment of the duties and responsibilities assigned. This position is responsible for the intake of, the accuracy of, and input to electronic systems of all personnel information that flows through the department of Human Resources at the Research Foundation of CUNY (RF) for grant sponsored employees, (e.g. New Hire, Rehire paperwork including I-9, E-verification, all Federal, State, and City mandated forms and information, terminations, etc.).
Other Duties
- Assists the director in the administration and implementation of New Hires, Rehires, Employment Modifications, Terminations, personnel policies and procedures and related issues
- Assists employees either by telephone, e-mail, written communication or in person regarding their employment paperwork, or the RF electronic systems
- Inputs data to Research Foundation’s electronic systems
- Handles all personnel forms (e.g., Personnel Actions, Personal Data, I-9, Background Check, etc.)
- Verifies all data on incoming forms for compliance to existing Laws and RF policies
- Notifies employees regarding missing or incorrect information
- Instrumental in compliant and timely I-9 processing
- Verifies Pay Basis
- Coordinate with HR personnel at RF
- Assists other GSP members in alleviating heavy workloads
- Performs other duties and has other responsibilities, as assigned or necessary
Qualifications
- Associates Degree or equivalent credit hours, working toward a Bachelor’s Degree from an accredited institution, or a Bachelor’s Degree, in Human Resources area or related field
- Two years of experience in Human Resources and Customer Service
- Knowledge of Human Resources Hiring Laws, DOL and USCIS Regulations, etc.
- Excellent Computer skills
- Excellent Customer Service skills
- Excellent Communication and business writing skills
- Ability to work with all levels of staff and campus PIs
- Excellent Proofreading skills
- Ability to Multi-task, exercise good judgment, solve problems and work independently
- Ability to be a Team player
- Detail oriented
- Experience with Microsoft Word and Excel
RFCUNY Benefits
RFCUNY Employee Benefits and AccrualsAbout the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).
RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.
Equal Employment Opportunity Statement
Key Features
Grants and Sponsored Programs
Full Time
Depends on Qualifications
Jan 31, 2019 (Or Until Filled)