Job Title: Administrative Coordinator for ACE Program
PVN ID: JJ-1808-002666
Category: Clerical/Office Services
Location: JOHN JAY COLLEGE OF CRIMINAL JUSTICE

Job Description

General Description

Position Description:

The John Jay ACE (Accelerate, Complete, Engage) program is a comprehensive program designed to help students complete their academic journey to the Bachelor’s degree over four years by providing participants with a clearly mapped program of study and comprehensive academic advisement and career support services. The ACE Administrative Assistant reports to the ACE Director, who reports to the Associate Provost /Dean of Undergraduate Studies.

 

The ACE Administrative Assistant performs comprehensive administrative duties to ensure productive ACE office functioning and support the program's expansion activities, including program operations, recruitment and communication. 

 

Primary Duties:

  • Participate in student orientation and outreach efforts;
  • Maintain databases, records and lists about program activities;
  • Process budget requisitions and invoices for payment;
  • Maintain current program information on department website(s), manuals, and other print or electronic sources;
  • Organize and execute logistics for events and meetings;
  • Serve as a front-line ambassador to the students, public and university community on informational matters;
  • Participate in special projects as needed; and
  • Other duties as assigned by the ACE Director.

Other Duties

Minimum Qualifications:

Bachelor's degree and two years relevant experience

 

Other Qualifications:

  • At least two years of work experience in administration of a public service, social service, education, counseling or mentoring program; work with educators and students preferred;
  • Commitment to promoting college access and success in post-secondary education;
  • Strong writing and communication skills;
  • Flexibility to work productively in a fast paced, time-sensitive, high volume and dynamic student-focused and customer responsive environment;
  • Strong presentation, verbal and interpersonal communication skills to work and interact effectively, collaboratively, and cooperatively with a diverse community of learners, students, faculty and staff;
  • Detail orientation and organizational skills with the ability to manage multiple assignments, establish priorities and meet deadlines; and
  • Computer proficiency using standard office software programs/applications, including EXCEL, ACCESS database and Google Docs.

 

Open Until Filled

Qualifications

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).

RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
ACE Program at John Jay College
Status
Full Time
Annual Salary Range
$38,000.00 - $42,000.00
Closing Date
Aug 27, 2018 (Or Until Filled)
Bargaining Unit
No

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