Job Title: Contract Administration Aide
PVN ID: LA-1801-002288
Category: Administrative Services
Location: LAGUARDIA C. C.

Job Description

General Description

The selected individual will be responsible for supporting employer Partner relations; program compliance with sponsor funding contract timelines and submission of agreements; liaising with divisional Central services and daily operational compliance with program paperwork.

Under the direction of the Executive Director of the Workforce Education Center (WEC), the Program Associate is responsible for the following:

  • Working closely with the Executive Director to establish and implement timelines for the review, finalization and  implementation oversight of employer work place agreements; work plan budgets; budget modifications and program amendments in accordance with program  due dates. 
  • Working with fiscal monitor reviews all budgets, budget modifications and program amendments for accuracy and completeness in accordance with program timelines.
  • Liaise with program fiscal monitor to support procurement and document tracking; keeping record of all requisitions; invoices and receiving documents.
  • Submit program documents to divisional central services area for review, authorization and submission to sponsor as well as contract executing agencies
  • Establish compliance tracking system, in keeping with separation of duties, to confirm participant eligibility for program incentives and centralized distribution.
  • Establish record keeping systems and procedures for tracking and reporting, including remedial measures. 
  • Maintain and update records of all budgetary transactions using general accounting procedures and principles. 
  • Answers correspondence and telephone questions related to program matters. 
  • Contributes to other program unit goals as required.

 

Other Duties

Qualifications

An Associate’s degree in finance, business or other related field, at least two-three years of experience working in the finance arena, strong written and oral communication skills required; ability to work independently with minimal supervision, ability to handle complex and confidential information with discretion. Excellent computer skills required including Microsoft Excel spreadsheets, and ability to utilize sponsor database software.

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).

RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
Workforce Development Center - ACE
Status
Part Time
Pay Range
$24.00
Hour(s) a week
0.00-30.00
Closing Date
Mar 08, 2018 (Or Until Filled)
Bargaining Unit
No

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