Job Title: Program Assistant
PVN ID: LA-1806-002578
Category: Clerical/Office Services
Location: LAGUARDIA C. C.

Job Description

General Description

Founded in 2006, NYDesigns is dedicated to the success of design and hardware tech startups in NYC. Companies in our incubator get three years in private studio space and access to a network of mentors and advisers. Makers can prototype their design ideas in our safe, secure, 5,000-sq-ft fabrication lab. We produce events and programs for a thriving community of creators and innovators. NYDesigns is a program of LaGuardia Community College. 

NYDesigns seeks a Program Assistant to support the team in fulfilling its operational and program-specific goals by coordinating various projects and performing administrative duties as needed. Under direct supervision of the NYDesigns Director, the Program Assistant will: 

Program Support:

  • Support the team in marketing, recruitment, and other general administrative activities
  • Assist in processing invoices, payment requests, and contracts by compiling appropriate documents
  • Greet and direct all clients and visitors and serve as first point of contact for incoming calls, delegating all inquiries to the appropriate parties as needed
  • Coordinate hiring and onboarding process for contractors, and new staff
  • Support a varied range of ad-hoc and ongoing projects/processes relating to Operations & Programming needed
  • Manage office supplies 

Space and Event Management:

  • Coordinate space use for NYDesigns residents and partners, as well as some of LaGuardia’s other programs and departments
  • Coordinate logistics for on-site and off-site events to ensure smooth functioning of activities, including coordinating schedules, identifying vendors, and placing orders for supplies and services
  • Coordinate and disseminate all internal and external event materials (e.g., invitations, space signage, sign-in materials) with guidance from the team
  • Coordinate registration process and act as contact person for attendees
  • Keep a complete inventory of equipment and furniture
  • Coordinate facilities maintenance tasks, interfacing with building and grounds as needed.

Other Duties

Data and Record Management:

  • Lead management of client growth data, including gathering, storage, and reporting
  • Manage client and partner records, including license agreements, insurance documentation, fabrication lab waivers, memoranda of understanding, vendor contracts, etc.
  • Manage contact lists, maintaining consistency across various forms of communication (e.g., email, email marketing, event invitations)

Qualifications

  • Minimum of associate’s degree required, bachelor’s degree preferred,
  • Minimum of 2 years of experience in area related to office/administrative support or program coordination
  • Meticulous attention to detail and problem-solving ability
  • Excellent written, verbal, and interpersonal communication skills
  • Excellent organizational skills with the ability to manage multiple projects at once and handle complex situations
  • Strong ability to think ahead, take initiative, and work both independently and as a team member
  • Proficiency in MS Office, Google Drive, and social media

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).

RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
NYDesigns
Status
Full Time
Salary
Depends on Qualifications
Closing Date
Aug 28, 2018 (Or Until Filled)
Bargaining Unit
No

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