Job Title: Administrative Assistant to the Chief Operating Officer
PVN ID: RF-1708-002011
Category: Administrative Services
Location: RESEARCH FOUNDATION OF C.U.N.Y.

Job Description

General Description

With latitude, when delegated, for independent judgment, is responsible for day to day oversight of administrative matters for the Chief Operating Officer, provides clerical and administrative support including routine office work on computers and other office equipment, preparing and processing paper or electronic documents. Following established protocols and standard office procedures, provides direct contact with customers/clients.

Other Duties

  • Coordinates day-to-day administrative activities based on the COO’s guidance and goals.
  • Maintains accurate up-to-date calendars.
  • Tracks correspondence, including email; sorts and distributes mail
  • Schedules meetings, screens guests, phone calls, and correspondence; determines nature of visit or inquiry.
  • Coordinates all travel schedules and arrangements.
  • Prepares written replies to basic or repetitive inquiries; when delegated, initiates action on day-to-day matters not specifically requiring the attention of the COO.
  • Locates basic information or background materials for administrative meetings; prepares summaries as directed; converts information to various presentation formats; oversees scheduling details and meeting details.
  • Assists in the preparation of reports and presentations.
  • Oversees production of minutes of various committee meetings.
  • Provides assistance and responds to verbal and written requests for information.
  • Other duties as assigned   

Qualifications

  • Bachelor’s degree required.
  • At least one year of work experience.
  • Excellent computer skills including word processing and spreadsheet.
  • Ability to learn quickly and apply internal and external policies and procedures.
  • Ability to interact with all levels of management and external entities.
  • Ability to exercise good judgment and work independently.

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).

RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
Office of the Chief Operating Officer
Status
Full Time
Salary
Depends on Qualifications
Closing Date
Apr 10, 2018 (Or Until Filled)
Bargaining Unit
No

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