Job Title: Special Assistant of Administration and Operations
PVN ID: VA-1607-001265
Category: Clerical/Office Services
Location: OFFICE OF SR. UNIV DEAN FOR ACADEMIC AFFAIRS

Job Description

General Description

The City University of New York (CUNY), in partnership with the Mayor’s Office of Immigrant Affairs (MOIA) is hiring a Special Assistant of Administration and Operations. This position will be based at MOIA’s office. MOIA promotes the well-being of immigrant communities by recommending policies and programs that facilitate successful integration of immigrant New Yorkers into the civic, economic, and cultural life of the City. MOIA is one of the lead agencies for IDNYC, New York City’s successful municipal ID program, and is spearheading ActionNYC, a program providing immigration legal services for every immigrant New Yorker, as well as a number of other initiatives to expand access to justice for immigrant communities. The work of the Office cuts across a broad range of issues citywide—for example, workers’ rights, health equity, and language access—and MOIA works closely with sister cities around the country to promote immigration reform.

 

RESPONSIBILITIES: The Special Assistant of Administration and Operations will join a robust team in a fast-paced work environment. MOIA is seeking a self-motivated individual to assist in the implementation of highly effective and efficient administrative operations that facilitate MOIA’s team to achieve excellence in its work. This position is essential to ensuring that MOIA’s team is equipped, supported, and enabled to perform at the highest standards in our execution of programs like ActionNYC. The responsibilities include, but are not limited to:

 

  • Manage phone, email and other communications
  • Prepare correspondence and other documents
  • Manage calendar schedules and meeting logistics
  • Process purchasing requests
  • Coordinate with the various teams within MOIA
  • Conduct advance work on events or speaking engagements

Other Duties

 

  • Ensure internal office procedures and protocols are effectively implemented
  • Assist in the implementation of special projects, events, and organizational development initiatives
  • Work collaboratively with the Special Assistant to the Commissioner as needed

Qualifications

The preferred candidate will have excellent analytical and interpersonal skills, along with strong communication and organizational skills, and a track record of effectively handling multiple priorities. The candidate will also have the ability to engage a diverse constituency and work productively under pressure, both as an individual and part of a team. The skills and qualifications required are:

 

  • Bachelor’s degree from an accredited institution and at least 1 year of relevant experience;
  • Strong analytical skills and attention to detail;
  • Strong writing and editing skills;
  • Excellent oral communications skills;
  • Exceptional interpersonal skills and ability to interact with stakeholders at all levels;
  • Highly organized and excellent ability to manage multiple priorities;
  • Ability to self-start and complete assignments in a timely and effective manner;
  • Ability to adapt to changing conditions quickly and effectively;
  • Sound judgment, critical thinking skills, patience, and a growth mindset;
  • Eager to learn and excel at responsibilities;
  • Dependable and reliable;
  • Comfortable in a high-pressure work environment;
  • Ability to work flexible hours and occasional weekends;
  • Excellent PC Skills – facility with Microsoft Office Suite, especially Word, Excel, and PowerPoint; and Professional demeanor.

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).

RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
Office of the Sr. University Dean for Ac
Status
Full Time
Annual Salary Range
$42,500.00 - $43,700.00
Closing Date
Oct 13, 2016 (Or Until Filled)
Bargaining Unit
No

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