Careers Job Description
General Description
Baruch College is a place of opportunity and exploration where students, faculty, and staff transform their futures, their professions, and their communities. In the heart of New York City, our diverse and inclusive community is driven by learning, innovative knowledge creation, and intellectual discovery for local and global impact. Baruch consistently ranks among the nation’s top-rated and most diverse institutions of higher education, with alumni in business, public service, science, and the humanities earning accolades around the world. It is an exemplar of upward mobility where students, faculty, and staff from all corners of the globe transform their futures, their professions, and their communities.
Baruch College has been awarded a Title V Developing Hispanic Serving Institutions grant from the U.S. Department of Education to improve student success through improved enrollment strategies, new student experiences, gateway courses, tutoring services, and data-informed decision making. The Project Administrative Assistant will play a critical role in all grant activities with a special focus on providing administrative and scheduling support for tutoring initiatives. The role provides day-to-day oversight of administrative matters for the grant programming; engages in liaison with various college offices as directed; and includes budget monitoring responsibilities and maintenance of detailed financial records.
Other Duties
- Assist the Project Director with the daily administration of the Title V grant
- Ensure compliance with all grant regulations and institutional policies
- Organize and maintain accurate and up-to-date grant records
- Monitor and track grant budgets, ensuring expenditures align with grant guidelines
- Collect data related to student participation, tutoring effectiveness, and program outcomes
- Collaborate with the academic departments and Student Academic Counseling Center to pair students with support tutors for online and in-person tutoring sessions based on mutual availability and specific needs
- Schedule and coordinate meetings and events related to the grant and prepare presentation materials
- Prepare correspondence and respond to inquiries via phone, email, and in-person, providing accurate and timely information
- Other duties as assigned
Qualifications
- Minimum of an Associate's degree with three years of administrative experience
- Excellent word processing, spreadsheet, and communication skills
- Experience in administrative support, preferably in an educational setting
- Familiarity with budgeting, financial record-keeping, and grant management
- Excellent organizational skills with the ability to manage multiple tasks and deadlines
- Proficiency in data collection and reporting
- Experience working with diverse populations
RFCUNY Benefits
RFCUNY Employee Benefits and AccrualsAbout the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.
RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.
Equal Employment Opportunity Statement
Key Features
Full Time
$48,000.00 - $50,000.00
Nov 20, 2024 (Or Until Filled)