Careers Job Description
General Description
About Grants and Sponsored Program
The City College of New York’s (CCNY) Grants and Sponsored Programs (GSP) is an administrative unit of the Division of Research in the Office of the Provost. The GSP’s primary mission is to provide the campus with professional guidance and administrative support for all sponsored research activities. Our goals are to improve the overall grant preparation and submission experiences for the Principal Investigators (PIs), enhance efficiency in our services, and ensure all sponsored research activities comply with the federal, state and institutional research policies and mandates.
General Description of Duties and Responsibilities:
The Grants Associate is an entry-level position in GSP. The primary responsibility of the Grants Associate is to assist the Grants Administrator or other supervisors in the office in the preparation and submission of proposals to the sponsors in time and in good standing. The Grants Associate interacts, under the supervision and guidance of a supervisor, with Principal Investigators, Campus Administrators, Business Officers and other campus representatives in the course of carrying out their duties. The Grants Associate will also be assisting the PIs, under the supervision and guidance of a supervisor, in their administrative needs for their awarded research activities. The Grants Associate will be involved in the recordkeeping and data entry tasks to assist the director in compiling the award data for reporting.
Minimum Qualifications:
- A Bachelor’s degree from an accredited institution;
- One year (1) of working experience;
- Competence in a computerized working environment;
- Fluent communication skills in English.
Other Duties
Duties:
- Assist the Grants Administrator or other supervisor in the review of agency guidelines for proposal submission to create internal checklist, ensuring that:
- Investigators meet eligibility requirements.
- CCNY meets eligibility requirements.
- Identify limitations and requirements associated with proposal guidelines, such as budget limitations, cost sharing requirements, etc.
- Identify necessary components of the proposal per the solicitation announcement guidelines.
- Assist the Grants Administrator or other supervisor in creating budgets, ensuring that:
- Budget meets agency funding requirements.
- Budget meets CCNY and CUNY policies.
- Investigator receives college endorsement for submission of finalized budget.
- Partnering institutions provide all necessary information for subcontracts and collaborative proposals.
- Assist the Grants Administrator or other supervisor to gather and file necessary proposal documents, such as conflict of interest forms.
- Perform recordkeeping and filing in the post-submission phase to ensure all necessary documents and forms are in place.
- Prepare reports as needed.
- Perform other duties as assigned.
Qualifications
Core Competence:
- Knowledge of the field of sponsored programs and grants administration;
- Ability to read and analyze funding solicitation documents;
- Organizational and time management skills
- Knowledge of key office technology and software for tracking sponsored programs;
- Ability to work as part of a team;
- Ability to communicate effectively both verbally and literally
- Knowledge of Evisions-Cayuse preferred.
RFCUNY Benefits
RFCUNY Employee Benefits and AccrualsAbout the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.
RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.
Equal Employment Opportunity Statement
Key Features
Grants and Sponsored Programs
Full Time
Depends on Qualifications
Jul 26, 2022 (Or Until Filled)