Careers Job Description
General Description
The On-Ramp to the Molecular Machine Shop (RaMMMP, https://www.b3-ramp.ccny.cuny.edu/) is a Postbaccalaureate Research and Mentoring Training Program at The City College of New York. This U.S. National Science Foundation (NSF)-funded program encompasses an immersive mentored research experience, supported by professional development activities and an inclusive participant network. Using a Getting Ready-Getting Set-Getting Going format, we aim to propel recent B.S. and B.A. graduates with interests at the Biochemistry/Biophysics/Biodesign (B3) interface into rewarding careers – whether basic discovery science in an academic environment, applied biotechnology for product development in industry, or other science-enable job choices. This grant-funded program has a duration of 4 years beginning 9/1/22, with support staff beginning 9/1/23 and the potential for future renewal. Visit https://www.b3-ramp.ccny.cuny.edu/
The CCNY B3-RAMP is recruiting candidates for a full-time Project Coordinator. Reporting to the two Program Directors, the Project Coordinator’s primary tasks and responsibilities will include:
- Administering the B3 RaMMMP grant project, including on-boarding of personnel; processing of payments for personnel, stipends, research supplies, and professional travel; tracking of expenditures; assisting with financial planning;
- Preparing and managing deadlines for periodic programmatic reports to the NSF and institutional officials;
- Soliciting, coordinating and processing applications from prospective B3 RaMMMP trainees
- Coordinating in-person and virtual meetings, research conferences and seminars, including audiovisual support; assisting participants with travel arrangements; scheduling face-to-face and videoconference meetings; ordering refreshments; planning meeting agendas
- Serving as a liaison to B3 RaMMMP trainees, faculty mentors, Advisory Committees, research collaborators and Program Officials at CUNY and the NSF;
- Serving as a liaison to fiscal administrators on budgetary and administrative matters, including the CCNY Office of Grants & Sponsored Programs, CUNY Research Foundation, and NSF;
- Collecting and maintaining records on trainee recruitment, retention, academic performance, teaching experience, research progress, professional development, graduation, and job placement; liaising with the Project Evaluator.
Other Duties
- Assisting with the preparation of external grant applications, supplements, and renewals;
- Maintaining websites and updating brochures for the B3 RaMMMP;
- Maintaining the B3 RaMMMP office area;
- Performing other duties as assigned by the Directors
Qualifications
A Bachelor’s degree, preferably in a business or technical field, is required; advanced degrees in B3 disciplines are welcome. Prior administrative experience supporting a senior-level executive, preferably in a higher education or non-profit environment, is highly recommended.
The ideal candidate will also have:
- Knowledge of RFCUNY and/or CUNY purchasing and personnel procedures;
- Proficiency with standard office software programs such as Word, Excel, Powerpoint; Adobe Acrobat for PDF creation and editing; InDesign; WordPress; e-mail distribution lists; Dropbox; Slack; and Internet usage;
- Strong organizational ability, attention to detail, excellent written and verbal communication skills;
- Ability to work well with faculty, high-level administrators, students and co-workers; prioritizing tasks under pressure of deadlines;
- Initiative, self-starting ability, resourcefulness, sound judgment, professional demeanor;
- Ability to work in-person and remotely, as appropriate.
The City College of New York has a strong institutional commitment to the principle of diversity. In that spirit, we are particularly interested in receiving applications from a broad spectrum of individuals, including women and under-represented groups in the STEM disciplines. Upon request, reasonable accommodations can be provided for individuals with disabilities.
All candidates must provide documentation to prove employment eligibility in compliance with IRCA.
RFCUNY Benefits
RFCUNY Employee Benefits and AccrualsAbout the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.
RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.
Equal Employment Opportunity Statement
Key Features
Chemistry & Biochemistry
Full Time
$60,000.00 - $70,000.00
Jul 15, 2023 (Or Until Filled)