Job Title: Executive Assistant
PVN ID: GS-1507-000626
Category: Clerical/Office Services
Location: The GRADUATE CENTER

Job Description

General Description

ORGANIZATIONAL BACKGROUND

CivWorld is a leading nongovernmental program in the promotion of interdependence across national boundaries, led by acclaimed political theorist, Dr. Benjamin R. Barber. CivWorld is currently housed within the Center on Philanthropy and Civil Society at The Graduate Center of the City University of New York (at 34th Street and 5th Ave), where Dr. Barber is a Senior Research Scholar, with an international, dynamic, and growing team interfacing with mayors, heads of state, and leading media outlets around the world.

The CivWorld team is currently working to launch a Global Parliament of Mayors (GPM), drawing upon Dr. Barber's recent book, If Mayors Ruled the World, and the unique status of cities as a nexus of both local democracy and global exchange. This project requires complex partnership management, communications with local governments around the world and the delivery of the GPM itself, in 2016. CivWorld is growing rapidly to fulfill its demanding work of building this innovative new governance institution.

 

POSITION DESCRIPTION

The Executive Assistant will serve under the President and Founder of CivWorld, Dr. Barber, and will also report to CivWorld's NY based Program Coordinator and the UK based GPM Executive Director. This position includes work directly related to the development and delivery of the inaugural GPM. Our relationship with the Center on Philanthropy and Civil Society staff includes interaction on administration and finance. This position requires a self-starter who can multi task on a wide variety of projects.

This position is full-time, offers benefits and requires some schedule flexibility with regards to special events. The successful candidate must be available to start no later than mid-August, possibly sooner, to allow for training and handover.

Prior to an interview, you will be expected to be familiar with our work; please review benjaminbarber.org andglobalparliamentofmayors.org

Other Duties

Primary tasks include:

  • Managing Dr Barber’s complex international travel planning
  • Scheduling of meetings and appointments
  • Liaising with partners and supporters
  • Managing basic office financials and budgeting
  • Drafting emails, letters and documents
  • Acting as a first point of phone and email contact to the program
  • Responding to media queries and assisting with social media
  • Event organization support
  • Office management—including purchase of supplies—and supervising office interns
  • Managing the organization’s growing contact database

Qualifications

Qualifications:

  • 2-4 years of work experience as a personal assistant/scheduler
  • BA/BS in Social Sciences and/or Humanities required
  • Experience in office management including information management
  • Familiarity with Microsoft Office suite (including Word, Excel, Outlook and Access)
  • Familiarity with Google Applications, including Gmail and Google Drive
  • Highly developed organization skills
  • Excellent communication skills, both written and verbal
  • Ability to work well in a team environment
  • Capacity to work quickly and efficiently under pressure
  • Interest in urban affairs and international politics
  • Foreign language skills a plus
  • A sense of humor

 

 

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
Center on Philanthropy Civil Society
Status
Full Time
Annual Salary Range
$32,000.00 - $36,000.00
Closing Date
Aug 17, 2015 (Or Until Filled)
Bargaining Unit
No

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