Careers Job Description
General Description
The Assistant HR Manager reports to the HR Manager of the Mental Health Service Corps (MHSC). The Assistant HR Manager functions as a generalist, with areas of responsibility in: staffing, full-cycle recruitment, retention of staff, employee relations, HRIS, performance management, policies & procedures, record-keeping, auditing, budgeting, compliance, training & development, total compensation, and payroll. The incumbent will provide administrative support to the HR department and is a key point of contact to employees with questions regarding HR activities, policies, processes and procedures.
Other Duties
- Creating employee handbook. Writing and implementing policies and procedures.
- Coordinating new hire orientation and on-boarding process.
- Completing, auditing and reconciling new hire paperwork. Conducting new hire orientation. Creating and maintaining accurate personnel files (hard-copies and electronic). Storing and disposing of confidential documents properly.
- Completing i9 form and eVerify electronically for selected candidates. Verifying references and credentials, complete background checks, schedule drug tests, and documenting of results. Preparing new hire packets and offer letters.
- Perform various administrative and clerical functions including filing, postings, scanning, copying, record maintenance, data entry etc.
- Administration of transactional HR functions such as status changes, new hires, terminations and miscellaneous associate information.
- Advising on HR policies & procedures. Recommending changes in an effort to continuously improve quality efficiency, and effectiveness.
- Providing positive customer service support regarding HR questions.
- Compiling data. Preparing and/or developing reports, mailings, documents, spreadsheets, and presentations.
- Explaining and enrolling employees in the benefits package.
- Verification of employment. Processing of any job or employee changes.
- Building rapport with staff, leadership, the DOHMH, and other partners of the project. Outreach to schools, agencies, and other external parties.
- Posting and monitoring jobs. Screening candidates.
- Responding to all HR-related e-mails to the general mailbox.
- Using independent judgment to plan, prioritize and organize workload.
- Assisting with special projects as needed and other duties as needed.
- Ensuring a steady candidate flow.
- Escalating issues to the HR Manager as appropriate. Voicing concerns. Participating in problem-solving meetings. Being as proactive as possible.
- Drafting agreements, letters, and other correspondence.
- Creating and maintaining a manual of HR policies & procedures.
- Conducting and presenting research.
- Making recommendations and implementing appropriate courses of action to remedy performance management issues
- Enhancing diversity in hiring.
- Periodically reviewing documents, websites, procedures, etc. and making approved revisions.
Qualifications
REQUIRED:
- Bachelor's Degree in a related field from an accredited institution
- At least two years of HR experience
- Strong computer skills (MS office suite)
- Excellent communication skills (interpersonal, written, oral)
- Must be detailed-oriented, flexible, creative, discrete, professional, diligent
- Must have good time management skills, work well under pressure, and the ability to multi-task
- Must possess the ability to exercise good judgment, work independently and follow instructions
- Must be able to establish rapport with individuals
PREFERENCES:
- Knowledge of city-wide community resources and mental health systems
- Bi-lingual and able to communicate in English plus another language including, but not limited to, Spanish, Mandarin Chinese, Thai, Cantonese, Russian, Japanese, Korean, German, Greek, Italian, French, French-Creole, Portuguese, Hebrew, Haitian-Creole, Arabic, Egyptian, Hindi, Bengali, Punjabi, Polish, Serbian, Serbo-Croatian, American Sign Language, etc.
RFCUNY Benefits
RFCUNY Employee Benefits and AccrualsAbout the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.
RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.
Equal Employment Opportunity Statement
Key Features
Mental Health Service Corps
Full Time
Depends on Qualifications
Feb 06, 2017 (Or Until Filled)