Careers Job Description
General Description
John Jay College of Criminal Justice is seeking an experienced and detail-oriented individual for the full-time position of Pre-Award Specialist in the Office for the Advancement of Research (OAR). This individual must be a self-starter and extremely organized. The Pre-Award Specialist must be able to multi-task, prioritize deadlines and manage competing demands. This individual will coordinate a broad range of tasks and services with the goal of expanding and enhancing faculty and staff outreach regarding funding opportunities and supporting proposal submissions for extramural grants and contracts to federal, state/local, private and other sponsors.
The new Pre-Award Specialist will support the Director of Sponsored Programs in pre-award activities, and also support some post-award operations at the College as needed. The Pre-Award Specialist will support the Director in her efforts to increase outreach, provide more individualized support to faculty and staff interested in applying for grants and contracts on behalf of the College and ultimately proposal submission.
The Office for the Advancement of Research oversees all research operations at John Jay College of Criminal Justice, a senior liberal arts college within the City University of New York. The College has developed strong and multifaceted expertise in sponsored research in many areas related to its core mission, including: crime control, eyewitness testimony, forensic science, police training, prisoner reentry, the psychology of violent behavior, public health and justice, science education, and many other fields. In addition, as a liberal arts college, we have faculty involved in diverse areas of scholarship. The goal of this position is to support the Office for the Advancement of Research in its efforts to stimulate faculty and staff to explore research projects, develop collaborations, and pursue and administer external funding and research.
We are looking to fill this position quickly, so interested applicants should apply as soon as possible in order to be considered.
Other Duties
The Pre-Award Specialist will perform the following duties:
>Support sponsor/funding opportunity identification and dissemination by:
- Utilizing systems like GrantForward and Pivot to connect and automate relevant funding opportunities to individual or groups of faculty, center directors and other staff.
- Performing searches, combing through relevant results and compiling information on relevant sponsors using sources such as the Foundation Directory, GuideStar/990s, etc.
- Compiling and formatting key information from various federal, state/local and private funding opportunities for dissemination.
- Designing, editing and updating emails and/or newsletter to disseminate funding opportunities and other relevant information on a monthly basis.
- Using tools such as Constant Contact for grants and research outreach.
>Support proposal preparation by:
- Researching, preparing and compiling institutional data/information as required by various sponsors or funding opportunities;
- Completing/populating data on proposal/subrecipient forms, budget narratives, etc. to be reviewed by the Director for submission;
- Transposing budget numbers from the College’s template to sponsor forms;
- Supporting an annual internal proposal submission process.
>>Other tasks including, but not limited to:
- Coordinating and scheduling research teams.
- Record keeping of all In-Progress and Submitted proposals.
- Inputting and tracking proposals in an Electronic Research Administration System (i.e. Cayuse) and/or Access Database.
- Responding to inquiries, facilitating communication, assessing pre-award needs, etc.
- Working on special projects as needed.
- Contributing to website updates and enhancements.
Qualifications
- Successful completion of at least one (1) year of college (or 30 college credits in a matriculated course of study) and on (1) year of work experience in sponsored research/grants administration or a related field; OR one (2) years of work experience in sponsored research/grants administration or a related field.
- Familiarity with Grants.gov, Research.gov, ASSIST, JustGrants and other sponsor portals for proposal submission, desired.
- Familiarity with electronic Research Administration systems, particularly Cayuse, desired.
- Proficient in MS Office (Word, Excel, Access, Publisher, Outlook, etc.) and other software programs and web-based systems for supporting office operations.
- Ability to work well independently as well as part of a team, and to take direction when priorities shift.
- Ability to handle multiple tasks and meet deadlines, as well as ability to be flexible in taking on assignments as needed.
- Excellent writing skills and attention to detail required. Ability to proofread documents for formatting and other errors.
- Ability to design and update office website.
- Demonstration of the specific competencies required at the time of hire.
RFCUNY Benefits
RFCUNY Employee Benefits and AccrualsAbout the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).
RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.
Equal Employment Opportunity Statement
Key Features
Office for the Advancement of Research
Full Time
$60,000.00 - $78,000.00
Nov 10, 2024 (Or Until Filled)