Careers Job Description
General Description
Administrative Assistant - ESL Strategies for Success Program
Under The direct supervision of the ESL Coordinator of the ESL Strategies for Success Program program, the Administrative Assistant is responsible for monitoring the front desk operations, scheduling individual counseling appointments for students, managing calendars of the Director and outreach coordinator and staff, assisting in the planning and scheduling of outreach workshops and trainings on ESL support services, and upholding confidentiality and professionalism in dealing with sensitive situations. In addition, they will insure SEMS and relevant data collection for the grant and maintain office records. Other responsibilities include but are not limited to:
Administrative Tasks
· Design and implement office policies
· Establish and implement office operational standards and procedures
· Assist in the organization of administrative needs for the ESL Grant.
· Review and approve supply requisitions on CUNY FIRST
· Liaise with other departments, divisions, and community based groups and resources
· Monitor/procure office supplies and equipment and
· Submit work orders to maintenance
· Provide on the job and other professional development opportunities for staff
· Evaluate support staff performance
· Ensure proper SEMS, referral, student referral follow up, and course completion data collection.
Other Duties
Qualifications
Job Qualifications
- Knowledge of databases and data structure and analysis preferred. A background in computer skills and good interpersonal, communication, organizational and logistical skills preferred. Management experience preferred.
- Ability to maintain confidentiality and work in a professional manner with a diverse population.
- Ability to collaborate with school staff and other service providers
- Crisis intervention experience preferred.
- Bilingual preferred but not required
RFCUNY Benefits
RFCUNY Employee Benefits and AccrualsAbout the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).
RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.
Equal Employment Opportunity Statement
Key Features
Health and Wellness
Part Time
Depends on Qualifications
10.00-19.00
Sep 07, 2018 (Or Until Filled)