Job Title: Part-Time Administrative Assistant
PVN ID: NY-1610-001463
Category: Clerical/Office Services
Location: NYC COLLEGE OF TECHNOLOGY

Job Description

General Description

Title: Administrative Assistant (Part-time)

Organization Name: New York City College of Technology/ CUNY

Department: Office of the Provost
Location: Downtown Brooklyn

Website: http://www.citytech.cuny.edu/

Cuny.edu/servicecorps

Application Deadline: ASAP

General Description:

The CUNY Service Corps at New York City College of Technology (City Tech) seeks a savvy, energetic, optimistic and self-motivated part-time administrative assistant to help with administrative work in a purpose-driven higher education setting that inspires and prepares students to give back to their communities and to integrate service into their college education.     

The CUNY Service Corps, an intensive civic engagement and professional development program, aspires to develop the next generation of community leaders.  It mobilizes students to work on neighborhood projects that tackle pressing community needs at the grassroots level in four areas: health, education, economic development and sustainability.  While practicing engaged citizenship, students also increase their transferable skills, workplace skills, leadership, people skills, self-confidence, knowledge of social issues and the landscape of community-based organizations.

 Job Duties:

Recruitment

  • Assists with creating information packages and promotional materials
  • Assists with coordinating outreach presentations
  • Assists with managing recruitment events, interviews, applicant screening and selection process
  • Assists with creating posters that highlight student experiences and community service
  • Assists with managing online presence and “branding”

Human Resources

  • Assists with the onboarding and new hire orientation process
  • Assist with managing biweekly timesheets, performance and attendance records
  • Assists with coordinating monthly workshops and compliance trainings
  • Responds to and follows up with student inquiries and troubleshoots issues

 

Program Management

  • Assists with writing monthly student progress notes 
  • Assists with establishing long lasting relationships with major stakeholders
  • Assists with database management to ensure accuracy; tracks trends
  • Assists with preparing monthly reports; helps identify inspiring human stories
  • Assists with office management duties (calendar, ordering supplies)
  • Maintains understanding of policies and regulations relevant to the program
  • Performs related duties as assigned

Core Competencies:

  • Strong organizational skills and attention to details
  • Can write clearly, accurately and on deadline
  • Strong follow up skills that ensure timely response to students and other stakeholders
  • Strong computer skills and ability to analyze data
  • Ability to be flexible and to adapt to changing situations and priorities  
  • Ability to be diplomatic and to maintain confidentiality and professionalism
  • Commitment to service-learning, community service, career services or higher education

 

Qualifications:

  • Bachelor’s degree
  • Minimum of two years of (full-time) experience working in an office position, preferably in higher education, community services or career services

Compensation: $16-18/hour (19 hours a week)   

This is grant funded position.  End date: May 2016

Renewal of position will be dependent on availability of funds.

Other Duties

Qualifications

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
CUNY Service Corps
Status
Part Time
Pay Range
$16.00
Hour(s) a week
19.00
Closing Date
Dec 24, 2016 (Or Until Filled)
Bargaining Unit
No

Actions