Job Title: Data Management Specialist
PVN ID: NY-2403-006190
Category: Instruction and Social Service
Location: NYC COLLEGE OF TECHNOLOGY

Job Description

General Description

The Adult Learning Center (ALC) provides English to Speakers of Other Languages (ESOL), Basic Education (BE) and High School Equivalency (GED) preparation to adult learners in downtown Brooklyn and offsite locations.  

Reporting to the Director and Assistant Director of Education Programs, the Data Management Specialist is responsible for managing the Adult Student Information System and Technical Support database (ASISTS), which is used by the New York State Education Department (NYSED) to monitor and evaluate grant funded adult education programs. In addition, the Data Management Specialist provides administrative and instructional support necessary to the effective operation of the ALC.  

Other Duties

  • Competently utilize the program’s ASISTS enrollment management system, ensuring timely entering and managing of data that properly aligns with reporting needs
  • Prepare attendance reports and general enrollment information for data analysis
  • Follow-up with program participants to secure critical information, including outcomes data
  • Coordinate, conduct and assist with in-person intake, registration, testing, placement, and related enrollment tasks
  • Liaise with and provide administrative assistance to instructors and staff
  • Collaborate on the development of flyers, forms, surveys, and spreadsheets
  • Complete 14 hours of Regional Adult Education Network (RAEN) approved trainings and workshops annually
  • Additional responsibilities on an ad hoc basis, as assigned

Qualifications

  • High School diploma or GED; college credits or degree preferred
  • Competent in the use of technology and MS Office applications
  • Demonstrate sensitivity in working with personal and confidential records, including adhering to FERPA and other policies
  • Teaching or data management experience, or a general understanding of Adult Education and a genuine desire to work with the adult literacy community
  • Familiarity with social media to help promote program class offerings and services
  • Well organized, able to prioritize, think critically, and meet deadlines
  • Ability to multitask, be flexible, creative, resourceful, work independently and as part of a team
  • Flexibility to work some evening hours on a consistent basis

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
Continuing Education
Status
Full Time
Annual Salary Range
$44,500.00 - $48,000.00
Closing Date
May 13, 2024 (Or Until Filled)
Bargaining Unit
Yes

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