Job Title: Grant Coordinator
PVN ID: PH-2405-006283
Category: Administrative Services
Location: CUNY SCHOOL OF PUBLIC HEALTH & HEALTH POLICY

Job Description

General Description

The City University of New York (CUNY) Institute for Implementation Science in Population Health (ISPH) is seeking a detail-oriented and organized Grant Coordinator to support federally funded research projects, via the Research Foundation of CUNY.  This part-time position, with flexible hours ranging from 15 to 19 hours per week, involves processing reimbursements, overseeing and processing contracts and subcontracts, and facilitating and documenting data use and data transfer agreements. The successful candidate will work closely with researchers, administrative staff, and external partners to ensure smooth and compliant grants management.

Other Duties

Processing Reimbursements:

  • Review and process reimbursement requests from project staff and researchers
  • Ensure compliance with federal, state, and institutional policies
  • Maintain accurate records of all reimbursement transactions

Overseeing and Processing Contracts and Subcontracts:

  • Assist in the preparation and review of contracts and subcontracts, and work with Research Foundation Legal Affairs to process in a timely fashion
  • Coordinate with internal and external stakeholders to facilitate contract execution.
  • Monitor subcontract spending progress and ensure timely processing of invoices
  • Collaborate with internal stakeholders, including administrators, finance staff, and legal team, to facilitate efficient grant administration processes

Facilitating and Documenting Data Use and Data Transfer Agreements:

  • Support the preparation and review of data use and data transfer agreements, working closely with relevant project staff and the CUNY Office of the General Counsel
  • Ensure that all agreements comply with relevant regulations and institutional policies
  • Maintain comprehensive documentation and records of all agreements.
  • Stay up to date regarding NIH data management and sharing policies

Administrative Support:

  • Provide general administrative support related to pre and post-award management
  • Assist in the preparation of reports and documentation for audits and compliance reviews
  • Perform other duties as assigned to support the successful execution of research projects

Qualifications

Qualifications:

  • Bachelor's degree in a related field or equivalent work experience
  • At least 1-2 years of experience in research administration, grant management, or a related field
  • Knowledge of federal funding regulations and compliance requirements
  • Strong organizational and time-management skills
  • Excellent attention to detail and accuracy
  • Effective communication and interpersonal skills
  • Proficiency in Microsoft Office Suite and familiarity with research administration software
  • Ability to establish and maintain effective working relationships with employees, outside agencies, vendors, and outside contractors, as necessitated by the work

Preferred Qualifications:

  • Experience with CUNY systems and processes
  • Familiarity with electronic research administration systems (e.g., Cayuse)
  • Prior experience in a higher education or research environment

Working Hours:

  • This is a part-time position with flexible hours ranging from 15 to 19 hours per week
  • Hours can be adjusted according to the candidate's availability, in consultation with the supervisor

Applications will be reviewed on a rolling basis until the position is filled.

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).

RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
CUNY ISPH
Status
Part Time
Pay Range
$38.00-$42.00
Hour(s) a week
15.00-19.00
Closing Date
Jul 30, 2024 (Or Until Filled)
Bargaining Unit
No

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