Job Title: Senior Procurement & Payables Administrator: Federal
PVN ID: RF-2304-005563
Category: Clerical/Office Services
Location: RESEARCH FOUNDATION OF C.U.N.Y.

Job Description

General Description

The Senior Procurement & Payables Administrator is responsible for processing all types of non-payroll payment transactions. The Sr. Administrator assists the department Manager in the development and implementation of Procurement & Payables policies and procedures related to payment processing and serves in an advisory capacity to other Procurement & Payables administrators.

Other Duties

  • Reviews, verifies, and prepares payment requests and purchase requisitions/orders for accounting/disbursement action, as initiated by principal investigators or project administrators
  • Obtains additional documentation as needed in support of requested payments
  • Reviews vendor and transaction details for proper recording of 1099-reportable payments
  • Reviews and verifies fiscal reports, grant award documents, and sponsor regulations for both purchasing and payment functions
  • Sets up and processes encumbrance records as required for recurring payments
  • Reviews purchasing card statements and requests additional supporting documentation as necessary 
  • Consults with Legal Department as required for determination of proper contractual basis for payment of personal services (payroll/sub-contract/ICA/MOU).
  • Researches and responds to inquiries and initiates problem solving.
  • Retrieves paid vouchers from files on request
  • General data entry as required into Kuali Financial System (KFS) and related systems
  • Assists Manager with implementation of policies and procedures related to payment processing
  • Serves in advisory capacity to Procurement & Payables Administrators and provides training as needed
  • Runs the recurring payment processes
  • Other duties as assigned by Department Managers.

Qualifications

  • Bachelor’s degree preferred or associate degree with relevant amount of work experience in appropriate functional areas
  • Minimum of four years’ related experience in Purchasing or Accounts Payable functions
  • Aptitude for figure work and details
  • Personal computer competency is required, including spreadsheet and word processing, e-mail, and use of internet as research tool
  • Ability to evaluate time-sensitivity of requests received and expedite accordingly
  • Excellent written and verbal communication skills

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
Procurement & Payables
Status
Full Time
Annual Salary Range
$64,818.58 - $86,226.56
Closing Date
Oct 03, 2023 (Or Until Filled)
Bargaining Unit
No

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