Careers Job Description
General Description
Reporting to the Director of Procurement and Payables, the Administrator serves as the assistant to the Director. The Administrator is responsible for overseeing administrative matters for the Director and the Office of P & P on a day-to-day basis, demonstrating independent judgement and high-level administrative and support services.
Other Duties
- Act as a liaison between the Director and other departments/individuals both within the RF and externally
- Facilitate communication within the Procurement and Payables department on behalf of the Director, ensuring timely dissemination of directives, updates and other information
- Handle emails and other correspondence on behalf of the Director and as appropriate delegate to appropriate other members of P & P or RFCO.
- Assist in preparing, reviewing, and processing procurement documents, such as purchase orders, contracts, and vendor agreements
- Collaborate with internal departments to gather information, obtain approvals, and facilitate procurement transactions
- Participate in procurement-related research, analysis, and documentation to support decision-making and improvement initiatives
- Prepare and distribute reports, presentations, and other documents as required both internally and externally
- Manage and maintain the Director's schedule, including arranging meetings and other appointments
- Attend meetings on behalf of the Director, as appropriate
- Coordinate meetings, conferences, and events, including agendas and materials preparation
- Maintain accurate records, files, and databases, ensuring data integrity and confidentiality
- Maintain procurement and payables documentation, ensuring easy retrieval and compliance with record-keeping standards
- Other duties as assigned
Qualifications
- Associates Degree required in business administration, finance, accounting or appropriate related field. Bachelor’s degree preferred
- Minimum of five years’ experience in administrative support roles, preferably in procurement, finance, or related areas
- Ability to maintain confidentiality and handle sensitive information with discretion and integrity
- Strong organizational skills, with the ability to prioritize tasks, manage time effectively, and meet deadlines in a fast-paced environment
- Excellent communication skills, both written and verbal
- Attention to detail and accuracy in data entry, record-keeping, and documentation management
- Proficiency in office productivity software (e.g., Microsoft Office Suite), with advanced skills in spreadsheet and database management
- Adoptable and capable of working effectively in a hybrid work environment, balancing remote work and in-office collaboration, as needed
RFCUNY Benefits
RFCUNY Employee Benefits and AccrualsAbout the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).
RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.
Equal Employment Opportunity Statement
Key Features
Procurement & Payables
Full Time
$56,576.00 - $61,291.00
Oct 31, 2024 (Or Until Filled)