Careers Job Description
General Description
General description: Reporting to the Senior Director, Budget and Administration, K-16 Initiatives, the Budget Analyst will contribute to the development of budgets, budget reports, and campus award letters.
Responsibilities:
Budget Management
- Draft budget reports and spending projections; communicate budget information to relevant program directors
- Monitor and track expenditures by program and account
- Design customized, comprehensive tracking tools for programs with multiple funders, including allocating payroll expenses across accounts for those programs
- Create and maintain internal expenditure reports, and assist programs with oversight of project budgets and expenditures
- Revise tax levy budgets to submit for budget modification approval during the fiscal year
- Work with the Fiscal Manager to review reports of tax levy OTPS expenditures
- Review reports of tax levy personnel projections
Contract Management
- Work closely with each program that provides invoices to DOE partners and other funders; generate and maintain records of work orders, invoices, requisition numbers, and payments, with follow-up on unpaid invoices as needed
- Prepare and monitor progress for Contract Intake Forms and supporting documentation; request access to RF accounts for appropriate staff
- Maintain current insurance documentation and other requirements for government contracts
- Submit budget modifications and journal entries as needed to spend contract funds efficiently
- Maintain tracking and monitoring of budget transfers, establishment of sub accounts and progress of journal entries.
Funder Proposals and Reports
- Prepare budgets for funding proposals
- Prepare budget reports for grants and contracts on a timely basis
Campus Awards
- Coordinate the development of budgets for campus sub-awards
Other Duties
Other duties include:
- Actively participates in DEI initiatives throughout the K16 unit
- Contributes as necessary to efficient operations of the K-16 office;
- Responds to requests and inquiries in a timely and thorough manner;
- Performs other duties as necessary and/or as assigned, to support K-16 programs’ smooth operations.
Qualifications
Qualifications
Bachelor’s degree required, preferably in finance, accounting or related discipline and at least three (3) years of experience.
Other Qualifications:
- Experience creating and using Excel spreadsheets and Google Docs
- Experience analyzing data and monitoring budgets
- Detail oriented and accurate, with strong computational and analytical skills
- Ability to communicate effectively, verbally and in writing
- Proactive, flexible, and customer-oriented
- Ability to maintain a professional demeanor in all interactions with colleagues and external partners, in a fast-paced, time-sensitive, and high-volume setting
- Strong organizational skills to prioritize work, complete assignments, and meet deadlines
Physical Demands and Environment Requirements
- This position is located in a professional office environment and is currently hybrid, working 70% in person (7 days) in the office and 30% remote (3 days) during every two-week payroll cycle. A laptop may be provided if needed to support working remotely.
As of May 27, 2022, all candidates will be required to provide proof of being fully vaccinated against COVID-19 upon commencing employment. Exemption (medical or religious) requests to this requirement will be considered in accordance with applicable law and criteria. Being fully vaccinated is defined for this purpose as two weeks after a final dose in the primary series of an authorized COVID-19 vaccine (example: two weeks after the second dose of a two-dose vaccine such as Moderna or Pfizer, or two weeks after a single dose vaccine such as Johnson and Johnson). Final candidates must be fully vaccinated as of their first day of employment. Newly hired employees will be sent an email with instructions on how to upload their vaccine information on the Research Foundation portal.
EEO
We are committed to enhancing our diverse academic community by actively encouraging people of all race, color, religion, gender, gender identities or expressions, sexual orientation, national origin, genetics, disabilities, age, or protected veteran status to apply. We take pride in our pluralistic community and continue to seek excellence through diversity and inclusion. The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with disabilities act/E-Verify employer.
RFCUNY Benefits
RFCUNY Employee Benefits and AccrualsAbout the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.
RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.
Equal Employment Opportunity Statement
Key Features
K16 Initiatives
Full Time
$60,000.00 - $70,000.00
Jan 10, 2023 (Or Until Filled)