Job Title: Assistant Director - CIP
PVN ID: VA-2409-006461
Category: Managerial and Professional
Location: OFFICE OF SR. UNIV DEAN FOR ACADEMIC AFFAIRS

Job Description

General Description

MISSION  

With more than 250,000 students enrolled in 25 campuses across the five boroughs of New York City, the City University of New York is the largest urban University system in the United States. The CUNY Office of Careers & Industry Partnerships (OCIP) is dedicated to the mission of connecting academic pursuits with career competitiveness. We build innovative educational and career development programs that strengthen and advance The City University of New York’s commitment to promoting equity and mobility for its students. OCIP works closely with industry professionals to understand the skills required for the most in-demand jobs and trains City University of New York (CUNY) students in those skills to prepare them for early and sustained career success. 

Reporting to the Director of the CUNY Internship Programs (CIP), we are seeking an Assistant Director to help develop, implement and manage programming to meet the strategic goals of the University. The ideal candidate is a self-motivated, solutions-oriented professional with experience in delivering successful programming impacting students in higher education.  

Applications without cover letters will not be considered.   

Other Duties

Leadership and Development 50%: 

  • Support the Director in overall strategic planning, coordination and implementation of program initiatives and professional development activities to meet targets and goals for student success in college 
  • Collaborate with other CUNY campuses and external partners 
  • Lead the development, implementation, monitoring, and evaluation of the program’s operations, policies, and documentation from recruitment through post-program support   
  • Supervise and oversee DOE Program Manager, DOE Program Coordinator and the City Agency Program Manager on day-to-day communications and administrative tasks
  • Provide thought partnership and other support to staff in CIP and OCIP  

Budget, Assessment, Marketing and Recruiting 20% 

  • Draft and submit Budget Proposals 
  • Manage the creation and oversight of program budgets 
  • Ensure all budgets and agreements are executed  
  • Collaborate with CUNY campuses to help meet recruitment goals 
  • Support upkeep of social media platforms for all CIP 
  • Responsible for developing and managing program metrics and assessments 

Communication:  25% 

  • Meet and collaborate with DOE, and City Agency Internship stakeholders on current and new program initiatives 
  • Ensuring all program policies and timelines are met and adhered to 
  • Provide excellent customer service to all partners/participants, troubleshooting situations as they arise
  • Acting as the primary contact for programs, including campus staff, agency partners and on-site supervisors

Other: 5% 

  • Perform special projects and other duties as assigned 

Qualifications

Minimum Qualifications  

  •  Bachelor’s degree required
  •  5+ years of experience in project management, student development, human resources, career services or related fields, with time spent overseeing program operations and resolving programmatic issues 
  • Detail-oriented and organized, with the ability to manage multiple assignments and meet deadlines
  • Strong verbal, written, and interpersonal communication skills, with a customer-focused approach to working and comfort communicating with college students.
  • Excellent virtual and in-person presentation skills to large audiences  
  • Demonstrated ability to work independently and collaboratively with diverse populations in a fast-paced and high-volume work environment.
  • Ability to exercise sound judgment to analyze and solve problems.
  • Strong user of all MS Office/365 products, Excel, and aptitude to quickly pick up new systems.
  • Strong organizational skills with a demonstrated ability to manage in all directions in order to accomplish goals in a timely manner. 

Preferred Qualifications 

  • Master’s Degree Preferred 
  • Excellent virtual and in-person presentation skills to large audiences  
  • Ability to exercise sound judgment to analyze and solve problems
  • Knowledge of any of the following a plus: the CUNY system, CRM platforms
  • Strong interpersonal skills with an ability to rapidly establish good rapport and build relationships

Physical Requirements 

  • This is a 70/30 hybrid position, subject to change. Remote work arrangements are not a right or entitlement of employment and, as such, are discretionary and subject to operational needs unless otherwise provided by the CUNY Flexible Work Guidelines
  • While performing these duties, the employee must perform physical activities such as lifting items (up to 20 pounds), bending, reaching, sitting for prolonged periods of time. Reasonable accommodations will be made for employees with disabilities or other needs per RFCUNY policies
  • Ability to travel to other CUNY and partner sites as needed

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
Status
Full Time
Annual Salary Range
$90,000.00 - $90,000.00
Closing Date
Nov 08, 2024 (Or Until Filled)
Bargaining Unit
No

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