Job Title: Real Estate Operations Manager
PVN ID: VC-2406-006294
Category: Managerial and Professional
Location: OFFICE OF VC - FACILIT PLAN, CONSTRUC & MGMT

Job Description

General Description

The Department of Facilities, Planning and Construction Management coordinates all real property leasing and related activities for the City University of New York (CUNY).  The Real Estate Operations Manager will coordinate the administration of the University’s real property leases and other related activities.  The Real Estate Manager will report directly to the Executive Director of Real Estate and Planning.

Other Duties

  • Coordinate with the Department of Space Planning and colleges and institutions to identify new leasing needs of the University.
  • Coordinate with colleges and institutions to develop business plans for lease acquisitions or renewals.
  • Manage University’s brokers to identify potential spaces for lease acquisition.
  • Lease administration- monitor leases for critical dates.
  • Assist in negotiations for lease acquisitions and renewals.
  • Perform financial analysis of lease acquisition and renewal opportunities.
  • Coordinate with the University’s Office of General Counsel to produce leases and obtain necessary approvals from New York City and New York State.
  • Process rental payments, purchase orders, encumbrances and maintain complete and accurate rent payment files.
  • Examine rentals invoices for accuracy and completeness.
  • Act as liaison with landlord representatives on rental payment issues.
  • Prepare rent budget charts and related reports.
  • Assist in resolving routine operational issues at the leased locations.
  • Perform other related duties as required.
  • Serve as primary point of contact with state and local government for lease registration and payments.

Qualifications

Minimum Qualifications

  • Bachelor’s degree in finance, real estate, or another related field.
  • Lease administration expertise.
  • Management experience with overseeing a team and vendors.
  • Budget development and monthly financial reporting

Preferred Qualifications

  • Experience in accounts payable, particularly as they pertain to New York City, New York State and CUNY purchasing procedures.
  • General knowledge of commercial real estate principles and terminology.
  • Knowledge of New York City commercial and retail rental markets.
  • Exceptional organizational, team and time management skills.
  • Professional and effective interpersonal communication and written skills.

Core Competencies

  • Good organizational and planning skills. Excellent written and verbal communication.
  • Ability to work on multiple design and construction projects at one time. Excellent organization skills and the ability to multi-task
  • Ability to work under pressure and to meet multiple deadlines. Ability to prioritize competing work.
  • Self and team motivator. Ability to be a team player.
  • Ability to set project priorities and adjust implementation strategies.
  • Ability to work effectively with staff, associates, and internal and external constituents.
  • Alert, observant, and looking for ways to improve processes
  • Out of the box thinker, creative, inventive and adaptable to situations

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
Real Estate
Status
Full Time
Annual Salary Range
$110,000.00 - $120,000.00
Closing Date
Sep 03, 2024 (Or Until Filled)
Bargaining Unit
No

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